Multi-warehouse inventory
Stock by warehouse and location, with physical and committed quantities kept distinct.
Distribution · Supply chain
Distribution and supply chain software that agrees with the warehouse
Distribution fails in the gap between what the system says you have and what is actually on the rack. Linksoft builds distribution software where stock, orders, deliveries and party ledgers are one record — so the gap closes and stays closed.
The three ledgers that never match
Most Pakistani distribution businesses keep three versions of the truth without meaning to. The warehouse knows what physically moved. The order book knows what was promised. The accounts know what was invoiced and what was paid. Each is maintained by different people, in different books, at different speeds — so the reconciliation between them is a monthly argument rather than a lookup.
The consequence is not abstract. It is stock written off because nobody noticed it expiring, orders promised against inventory that was already committed, and recoveries chased from a list that was accurate last week.
Stock that is honest about what is committed
The core of a distribution system is a stock figure you can act on. That means separating what is physically present from what is already committed to open orders, tracking it per warehouse and per location rather than as one company-wide number, and handling batch, expiry and serial tracking where the product demands it.
Transfers between warehouses are recorded as movements rather than as adjustments, so the trail of where something went survives the person who moved it. Reorder levels are set per item per location, and the system tells you what to buy rather than waiting to be asked.
- 01 Per-warehouse and per-location stock, not one company figure
- 02 Physical stock separated from committed stock
- 03 Batch, expiry and serial tracking where the product requires it
- 04 Inter-warehouse transfers recorded as auditable movements
- 05 Reorder levels and purchase suggestions per item per location
Order to delivery to recovery, as one chain
An order becomes a picking instruction, becomes a delivery challan, becomes an invoice, becomes a receivable, becomes a recovery. Every one of those steps is currently a document somebody re-types. In a built-for-you system each is a state change on the same record, which means the order's history is complete and the question 'where is this and who owes for it' has one answer.
Party ledgers sit underneath: every customer and supplier with their balance, their ageing, their credit limit and their full transaction history — and salesperson-wise recovery reporting so collection is somebody's measured responsibility rather than a general hope.
Built for how distribution actually operates here
Pakistani distribution has features generic software handles badly: credit given on relationship rather than policy, partial deliveries and partial payments as the norm, returns and damaged-goods claims that must adjust both stock and ledger, and a van-sales operation whose paperwork arrives at the office a day late. These are specification items, not edge cases, and we scope them on-site before agreeing anything.
What the system includes
Modules are configured to your operation during scoping — you take what your business runs on and leave what it does not.
Purchase & supplier management
Purchase orders, goods receipts, supplier ledgers and landed-cost tracking.
Sales orders & dispatch
Order capture, allocation against available stock, picking and delivery challans.
Party ledgers & credit control
Customer and supplier balances, ageing, credit limits and full transaction history.
Recovery & collections
Salesperson-wise outstanding and recovery reporting, so collection is measured.
Returns & claims
Sales and purchase returns adjusting stock and ledger together, with reasons recorded.
Accounting & FBR invoicing
Double-entry books posted from operations, with compliant e-invoicing from the same flow.
Reports & dashboards
Stock valuation, fast and dead movers, margin by product, and receivables ageing.
Where the proven parts come from — stated plainly
Our named client roster is textile, education and FBR compliance; we are not going to invent a distribution client. What we can point to is that a textile mill running our system is already a distribution problem wearing different clothes: raw material received against orders, goods moving between units with batch identity intact, finished stock committed to buyer purchase orders, deliveries recorded at the gate, and every one of those movements posting into double-entry party ledgers automatically.
That is the same machinery a distributor needs, with warehouses in place of production stages. Twenty-eight years of it is in production today, and the accounting underneath has been audited by our clients' accountants for as long.
See the client register →Asked and answered
What does distribution software need to do that generic inventory software does not?
Three things: separate physical stock from stock already committed to open orders, keep per-warehouse rather than company-wide figures, and post every movement into party ledgers automatically. Software missing any of those puts the reconciliation work back on your staff.
Can it handle multiple warehouses and branches?
Yes — stock is tracked per warehouse and location, transfers between them are recorded as auditable movements, and reporting is available both per branch and consolidated for the owner.
Does it track batches and expiry dates?
Where your products need it, yes: batch and expiry tracking, serial numbers, and reporting on stock approaching expiry so it can be moved before it is written off.
Can it manage recoveries and credit limits?
Yes. Every party carries a balance, an ageing profile and a credit limit, and recovery is reported salesperson-wise so collection becomes a measured responsibility rather than a general instruction.
Will it connect to accounting and FBR digital invoicing?
Yes — that integration is the point of building rather than buying. Goods movements and sales become double-entry accounting entries without re-typing, and compliant electronic invoices issue from the same flow.
Can our field sales team use it on phones?
Yes. Systems are mobile-ready as standard, so order capture, delivery confirmation and recovery updates can happen in the field rather than arriving at the office a day later on paper.
Tell us how your operation actually runs.
We scope on-site, specify in writing, and tell you honestly whether custom software is the right answer — before any commitment.