Real estate · Property management

Real estate software for instalment plans that actually reconcile

Property in Pakistan is sold on instalments and managed on relationships — which means the hard part is not the sale, it is the ledger that follows it for the next five years. Linksoft builds real estate software where the plot, the plan, the payment and the ledger are one record.

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The instalment ledger is the whole problem

A development sells units against payment plans that run for years, with down payments, monthly instalments, half-yearly balloons, possession charges and development charges — each of which can be rescheduled, discounted or defaulted on. Track that in spreadsheets and the errors are not caught for months, because nothing forces the schedule and the receipts to reconcile.

A built system makes the plan a live object: every unit has its plan, every plan has its schedule, every receipt posts against a specific instalment, and the outstanding position is a number the office can quote to a customer on the phone without checking anything.

Inventory that cannot be double-sold

Plot and unit inventory carries status — available, reserved, booked, sold, transferred, cancelled — and the status is enforced by the system rather than by whoever answers first. Transfers between buyers, cancellations with their refund rules, and merges or splits of units are recorded as events with an audit trail, because in real estate a disputed history is an expensive problem.

01 Unit and plot inventory with enforced status transitions
02 Booking, transfer, cancellation and refund recorded as auditable events
03 Payment plans per unit with full schedule and receipt history
04 Dealer and commission tracking against bookings
05 Documents held against the unit and the buyer

Recovery is the business

For a developer, recovery discipline is cash flow. The system surfaces what is due this week, what is overdue and by how long, who is responsible for chasing it, and what was promised on the last call — with reminders sent by SMS or email automatically rather than when someone remembers.

For property managers and landlords the same machinery runs tenancy: leases with their escalation dates, rent due and received, security deposits, maintenance requests and their costs, and utility recharges — with owner statements produced by the system rather than assembled by hand each month.

Accounting underneath, not beside

Receipts, refunds, commissions and expenses post into double-entry accounts as they happen, so project-wise profitability, party ledgers and the trial balance come from the same records the sales office works in. Where the business is registered for sales tax, FBR-compliant invoicing issues from the same flow.

What the system includes

Modules are configured to your operation during scoping — you take what your business runs on and leave what it does not.

01

Unit & plot inventory

Every unit with its status, dimensions, category and price, with enforced status transitions.

02

Payment plans

Down payment, instalments, balloons and possession charges scheduled per unit.

03

Bookings & transfers

Buyer records, transfers, cancellations and refunds recorded as auditable events.

04

Recovery & reminders

Due and overdue positions by buyer, with automated SMS or email reminders.

05

Dealers & commissions

Dealer-wise bookings, commission calculation and payment tracking.

06

Tenancy & leases

Leases, escalations, rent, deposits and maintenance for managed properties.

07

Owner statements

Per-owner income, expense and net statements produced by the system.

08

Accounting

Double-entry books with project-wise profitability and party ledgers.

Where the proven parts come from — stated plainly

Real estate is on our owner-verified list of industries served, and the mechanism at the centre of a property system is one we have run for twenty-eight years: a scheduled-charge ledger that generates instalments, accepts partial payments against specific dues, reports outstanding by party in real time, and posts every movement into double-entry accounts.

In our school system that mechanism generates fee vouchers, chases defaulters and reconciles collections for a whole school. Instalment plans are the same engine over a longer schedule. That is an honest description of where our confidence comes from, and it is checkable — the school system is live.

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Screens from the system we are building

A property and estate system is in active development, built around the instalment plan rather than bolted onto it: plot and file inventory by society, deals from first offer to transfer, the recovery list with surcharge, dealer commission, tenancy, and books that close themselves. These are real screens from it.

Sunrise Associates is an invented company, and every buyer, plot, figure and agreement shown is sample data we created for development. It is not a client and does not represent a live deployment. The societies named on these screens are real Karachi locations used as plot addresses in the sample data, nothing more.

Property company dashboard showing cash collected today, total outstanding with the overdue portion, cash and bank balance, month-to-date net profit, and a needs-your-attention list of overdue instalments, expiring holds and a rejected FBR invoice. — Collected today, outstanding with the overdue portion called out separately, bank position and the month's profit. Underneath, the only list that matters: overdue instalments by name, holds about to lapse, and an invoice FBR sent back.

Property inventory screen grouped by society, showing plots with sector and number, area in square yards and marla, asking price, rate per square yard, and availability status of available, reserved or sold. — Plots, files, houses and shops on one book, grouped by society, each with its area in both square yards and marla, its rate, and whether it is available, reserved or sold. Corner and transfer-pending are flags on the plot, not notes in somebody's diary.

Sale deals screen listing every plot being sold with deal number, property, buyer, agreed price, amount received, amount still to collect and the stage the deal has reached. — Every plot being sold, from the first offer to the day the title moves. Agreed price against received against still-to-collect, per deal, with the stage it has reached, so nothing sits half-done because the person handling it was on leave.

Instalments screen showing overdue, due in thirty days, everything open and collected tabs, with each instalment listing the due date, who owes it, which instalment of how many, amount, amount received, outstanding with surcharge and days late. — The recovery list, oldest first. Monthly 10 of 30, who owes it, how many days late, and the surcharge already computed against it. This is the screen the whole system exists for, because in Pakistan the sale is easy and the five years after it are not.

Agents and commission screen showing commission earned, amounts awaiting approval, amounts due to outside dealers and amounts paid, with a per-agent table of business brought, value sold, commission earned, paid and still owed. — What every salesman and outside dealer has earned on the business they brought, and what is still to go out. Salaried staff are marked as paid through payroll so the same rupee is never counted twice.

Rentals screen showing monthly rent roll, rent collected this month, outstanding rent and leases expiring within sixty days, with a renewal list showing each tenant, property, current rent and the escalated renewal figure. — Shops, flats and offices on rent, one row per agreement, with the renewal figure already escalated and the day the agreement runs out. Two agreements on this screen expired months ago and are still collecting, which is exactly the thing a filing cabinet never tells you.

Venue availability calendar showing lawns, farmhouse and banquet hall bookings across dates with morning, evening and full-day slots. — Many property businesses in Karachi also run lawns, farmhouses and halls. Availability is a calendar with morning, evening and full-day slots per venue, so a double booking is a thing the system refuses rather than a thing you find out about on the day.

Invoices and tax screen showing amount billed this month, tax collected federal and provincial, outstanding across unpaid invoices, and a count of invoices waiting to be filed with the tax authority. — Every bill raised and where it stands with the tax authority. The system picks the regime rather than asking the clerk to: goods to FBR, services to the Sindh Revenue Board, property to neither.

Ledgers screen showing account-wise transaction history with running balances for parties and control accounts. — Party ledgers and control accounts, posted from the same vouchers that recorded the receipt. There is no second set of books to reconcile because there is no second set of books.

Financial statements screen showing profit and loss with income, expenses, net profit and margin, broken down by cost centre across each venue and project, with balance sheet and trial balance tabs. — Profit and loss, balance sheet and trial balance, built from the vouchers the moment the page opens and split by cost centre. You can see which farmhouse, lawn or project earned the money rather than only that the company did.

Asked and answered

Can it handle instalment payment plans?

Yes — that is the core of the system. Each unit carries its own plan with a full schedule; receipts post against specific instalments; and the outstanding position per buyer is live rather than reconstructed.

Can it prevent the same plot being sold twice?

Yes. Units carry an enforced status and the transitions between statuses are controlled by the system with an audit trail, so a booking is a record rather than an understanding between two people.

Does it send payment reminders to buyers?

Yes — automated SMS or email reminders on a schedule you set, with the office also seeing what is due, what is overdue, who is chasing it and what was promised last.

Can it manage rentals as well as sales?

Yes. Leases with escalation dates, rent due and received, security deposits, maintenance requests and their costs, plus owner statements produced by the system rather than assembled by hand.

Does it track dealer commissions?

Yes — bookings by dealer, commission calculated against the agreed structure, and payments tracked against what has been earned.

Can multiple projects run in one system?

Yes, with project-wise inventory, recovery and profitability reporting, and consolidated figures for the owner across all of them.